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Second Charter Draft

Alaa's picture

The eglug.org charter

The Bahram Document

Article 1 - Title

The title of the group is The Egyptian GNU/Linux Users Group - مجموعة مستخدمى جنو/لينكس فى مصر.

The lug shall be referred to as EGLUG - جنو/لينكس مصر

the domain name of the group shall be eglug.org

Article 2 - Why Does EGLUG.org exist

  • To promote the use of Free/Open Source Software in general and GNU/Linux in particular within Egypt
  • To provide support for GNU/Linux and Free/Open Source Software users and contributors in Egypt
  • To build a thriving, proactive and friendly community of GNU/Linux and Free/Open Source Software users.
  • To communicate and cooperate with other Free/Open Source groups and organization and be part of the international Free/Open source community.

Article 3 - Membership

There are no costs for membership. Membership shall be open to all, Only requirement is accepting this charter, anyone who has an account in the eglug.org website is considered a member.

All members are bound by this charter.

Active members will be designated Senior Members through a transparent, fair, objective and preferably automated process

Senior Members don't have more rights, but are empowered with direct access to more eglug.org resources without having to go through moderators and administrators.

Article 4 - Basic Principles

  1. EGLUG is a democratic community; all members have the right to voice their opinion and give input and feedback, and to contribute to the decision making process, all members are equal and have equal rights to be heard.
  2. EGLUG is a transparent community; All members have the right to know each and every detail about EGLUG and its activities, no secret decisions shall be made and no secret process shall be used to reach any decision. All EGLUG rules and policies shall be public, well known in advance and reached to through an open democratic process, Members have the right to monitor all actions taken by moderators and administrators.
  3. EGLUG is a volunteer community and it lives by personal initiative. The members have the right to propose ideas and activities concerning Free/Open Source Software to the community and to develop these ideas and lead projects which the community finds useful, productive and interesting.
  4. EGLUG has no imposed leaders; the administrators and moderators exist only to provide technical support for keeping the website up and functioning smoothly. If leadership is required at any point it is to be temporary and with a strictly defined duration and purpose.
  5. No rule, activity decision or moderation action shall violate, contradict or compromise this charter.

Article 5 - Moderators

The moderator's primary responsibility is to ensure the content of the order to ensure that eglug.org remains accessible and useful to all its members.

Moderators shall also interfere in disputes arising between members to ensure the dispute never becomes hostile.

Moderators are expected to facilitate and encourage member contribution and to empower members to participate in all aspects of the eglug.org website.

The composition of the moderators team shall be determined through a

Article 6 - Administrators

The administrator is a person who has the ultimate responsibility for the eglug.org website, administrators hold the keys and passwords to the website account and are responsible for implementing and maintaining the technical requirements of the community.

The duties and responsibilities of administrators include the duties of moderators as described in Article 5 of this document.

Administrators shall not implement changes that affect the existing core functionality of the eglug website without first seeking the approval of the community through an open and democratic process as described in Article 7 of this document.

The composition of the administrators team shall be determined through

Article 7 - Voting and decision making

Voting is the fundamental process that ensures the democratic nature of EGLUG an administrator's or moderator's failure to implement this process is considered a violation of their mandate and shall be

All members are eligible to vote on all decisions, except small decisions concerning a single event or activity, in that case only members participating in the event/activity are eligible to vote.

What gets voted on

Voting matters shall initially be discussed within the community, a matter is approved for voting if it is presented on the website with 27 approvals, to simplify the process each senior user approval counts as 3 approvals, and each moderator/administrator approval counts as 9 approvals.

Minimum Votes

Minimum number of votes for a poll to be considered valid shall be 51% the number of senior users, moderators and administrators.

Polling

When a matter is approved for vote, it will be posted as a poll by an administrator or moderator within 48 hours of approval> All eglug members will be alerted to the poll through reasonable means, an announcement shall be published on the eglug.org homepage, and the poll will remain open for at least 10 days.

A request for vote can include within a request for a longer polling period, approval of the request shall be taken to mean approval of the proposed polling period.

If the minimum number of votes is not reached by the end of the polling period, the poll remains open for another polling period.

If after the second polling period the minimum number of votesis not reached yet, this shall be considered a sign that active members are being alienated, the whole community shall embark on a discussion of the roots of the problem.

if throught eh discussion the community agrees on the importance of reaching a descision on the voting matter, the poll remains open for a third voting period the result of the poll after the 3 periods is sufficient.

Results

A two third majority in the poll will be considered conclusive. All votes are equal.

In case polling period passes without reaching a two third majority the option with the least votes is removed from the poll and the poll is repeated, when the number of choices is down to two. failure to reach majority shall be considered a sign of discord within the community, the whole community shall then embark on a discussion to resolve the differences.

through the discussion the community may agree to repeat the last poll as is with no changes using the voting approval procedure, if after the repeat two third majority is not reached a simple majoprity is sufficient.

Article 8 - Amendments

The charter will come up for optional review once every year.

The procedure shall be as follows.

  1. A discussion is started on the 10th of July where members can voice issues and problems with the charter along with proposed amendments.
  2. The discussion is closed on the 20th of July and a poll is opened to determine whether any issues raised warrant a charter review.
  3. After the poll is over, the administrators, moderators and senior users are responsible for producing alternate versions of the amended charter in an open and inclusive process, they shall solicit feedback from the rest of the community.
  4. When an ammended charter is ready a poll is opened to ratify the charter.
  5. if by the end of August no new charter has been proposed for ratification the old version is preserved for another year.

Appendix A - Versions of this document

The Charter is expected to evolve slowly over time. The different versions are given names of individuals whom the community feels have contributed meaningfully to the existence of the group specifically and Free/Open Source Software in particular in Egypt. Acting administrators and moderators shall not be considered for naming.

Versions

  1. Bahram: Mr Hesham Bahram is considered the spiritual founder of Linux Egypt and provided the initial impetus to organize.
    • First draft issued on the 3th of May 2004.
    • Second draft issued on the 5th of June 2004.

Comments

YoussefAssad's picture

Remarks

Article 6:

  • define `drastic site change'

Article 7:

  • exclude anonymous cowards from votes
  • find a word simpler than quorum.
  • presenting written voting petition? Hello overhead. Nothing will get proposed.
  • the quorum should be 50% of senoirs/mods/admins. Why exclude mods/admins from quorum? Bring the number down to 50% because there migh be idle members, this is natural. We don't want to embark on lengthy communal introspections on what is wrong every time we have a poll just because there are sleepers
  • define `drastic cases'. This reeks of open-ended martial law.
  • The bit with removing poll options to achieve majority is good.

Article 8:

  • YOU RIPPED MY PROCEDURE! THAT BABY IS COPYRIGHTED! GET YOURSELF A FRIGGING LAWYER!

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Alaa's picture

hmmm

no idea how to define that, I meant 7agat zay changing to new software, disabling a popular feature (no foum masalan).

if you think this has no place in the charter mashi, it is a bit redundant since the charter states no action shall violate which means we can't violate the basic principles of openness and democracy.

لو سمحت اسمهم الأشخاص الخجولة المجهولة ya moftary

they're excluded doesn't it say somewhere that only members are allowed to vote?

and it says members are those who have an account on the website, yeb2a anonymous users are not members. (and they're technicaly excluded from all polls).

sure we could say vote is only valid if at least blah blah number votes.

>presenting written voting petition? Hello overhead. Nothing will get I don't get this, this is the same requirment you used in your draft charter.

a thread in the forum is a written thing.

maybe the language I used is confusing, the point bas was not to mention the forum or any particular feature of the website, ya3ni we want the proposal posted somewhere on the website with the approval of this or that number of admins/mods/senior users/normal users etc.

somebody edit the thing and rephrase this until it makes sense.

>the quorum should be 50% of senoirs/mods/admins. Why exclude >mods/admins from quorum? Bring the number down to 50% because there >migh be idle members, this is natural. We don't want to embark on >lengthy communal introspections on what is wrong every time we have I meant seniors and above my bad. 50% is fine by me, it was just a placeholder value, 51% minimum is needed to be considered a democratic entity by egyptian law BTW.

>define `drastic cases'. This reeks of open-ended martial law.

the text says

>In drastic cases where a decision has to be made even under a state >of strong discord, the result of the poll after two periods is >sufficient.

typicaly in other organizations if quorum fails, another attempt is made, with a later date, if quorum fails again another attempt is made but the third attempt is valid regardless of the numbers.

in egyptian law the three attempts can be anounced at once, ya3ni you could say we will do a gam3eya 3omomeya meeting at 10, in case of no quorum we'll wait till 12 in case of no quorum we'll wait till 2 then vote anyway.

now in theory if we fail to achieve quorum twice we could just ignore the matter we are voting on. and try again at a later more favoruable date.

but there may be situations where we do need to take a decision and we can't wait.

so we need some solution for this situation.

my suggestion was to accept the result of the second vote, in certain situations only, typical solution is to accept the result of a third vote in all situations.

anyone has suggestions?

I don't feel strongly about any option in particular?

cheers, Alaa


Manal's picture

minimum quorum

I agree on the quorum being 51% minimum, of the total number of admins/mods/seniors.
I agree on all the rest :-)
Some parts are a little confusing in the language and need a bit of clarification. I got the bit about written voting right, but it might b confusing to others.
Good work ya Alaa, MadFarmAnimalz ro7 nam :-P


YoussefAssad's picture

Final comments

  • Typo, Article 2 point 3 (Liux)
  • Article 3, there is one requirement which is accepting the AUP
  • Article 8 point 6: No. No new charter has been proposed for ratification, then we could have an admin/mod problem. The admins/mods get knocked on the head. It's not like there aren't any required changes; the community voted that there was, and the admins/mods have failed to realise it. This should be taken seriously.

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Alaa's picture

Re: Final comments

{quote=YoussefAssad}* Article 8 point 6: No. No new charter has been proposed for ratification, then we could have an admin/mod problem. The admins/mods get knocked on the head. It's not like there aren't any required changes; the community voted that there was, and the admins/mods have failed to realise it. This should be taken seriously. {/quote}

hmm ok, don't know what to put there though, anyone has suggestions?

I put accepting the Charter as a requirement, if you accept the charter you must abide by the AUP, and accepting the charter means you accept what eglug.org stands for.

cheers,
Alaa

MSameer's picture

yousef's charter was more easy...

> Administrators are also charged with ensuring the use of > eglug.org resources complies with the ResourcesUsagePolicy, > failure to do so by a moderator... By a moderator ??????????????????

> 27 approvals ? I don't like this

> The poll is closed on the 30th of July. a poll needs 2/3 of the admins, mods, senior users. what if we didn't reach this % ?

> if by the 10th of August no new charter has been proposed > for ratification the old version is preserved for another year. i thought that a poll takes 10 days. min. ?

Alaa's picture

> By a moderator ?%%% sorry

> By a moderator ?
sorry typo, its a wiki BTW, when you find a typo go fix it.

>> 27 approvals ?
>I don't like this
any reason why you don't like it?

remember this is only to filter requests that don't have minimal support in the community, all it takes is 27 new members or 9 senior members or 3 moderators and then a real vote starts.

what is it you don't like? the number? you want it large or smaller?

or is it the fact that approval is needed to propose votes aslan?

> The poll is closed on the 30th of July. a poll needs 2/3 of the
>admins, mods, senior users.
> what if we didn't reach this ?
>> if by the 10th of August no new charter has been proposed
>> for ratification the old version is preserved for another year.
> i thought that a poll takes 10 days. min. ?
you got a point there, will try to fix that, thanx for bringing it up.

cheers, Alaa


"u know i once dream that the office of mobinil is from el 7`os :S and the one that answer u and tell u rasidak a girl called ghada"

DarKnesS_WolF's picture

Sounds Great

i guess the number of the votes for the poll should be 51% i don`t think 50% is good. and the Article 7 - Voting and decision making need to be simplefied a littel if u can ;-) nice work alaa

peace

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